Tips for Increasing Your Personal Productivity in the Workplace

Today we are considering some tips for increasing personal productivity in the workplace. Productivity is a measure of your efficiency. It is the relationship between your output and your input of time and other resources. Every serious individual engaged in some form of employment, production, enterprise or activity desires to have higher output. You don’t need your boss or poor business results to compel you to improve your productivity. Every working person should do everything possible to increase his or her productivity. But how do you get this done? What are the critical things that come into focus to increase your personal productivity?

  • Time management is paramount in increasing productivity. You should value your time and use appropriate time management tools. Avoid distractions as much as you can. Identify your most productive hours where your energy levels are high, and do the most important work during such times. Diminishing returns tend to set in at some point. Use your downtime productively by identifying good time-fillers. These are activities that are not part of routine but make use of extra time you have. You may for example use such time for reorganization and learning.
  • You need to distinguish between important and urgent things. Not every urgent thing is important. In fact, when you manage around important things, you tend to have less urgency. This is due to the fact that you will have already taken care of the things that may surface as urgent.
  • Make use of the power of focus. You don’t have to, rather choose to. A focused employee can be very productive through the power of choice. You can manage your time and output through self-management. Don’t you think so?
  • Inculcate the habit of discipline and control. You should eliminate bad habits that waste time. Such habits include unnecessary internet surfing, misuse or excessive use of social networks, misuse of phones, outright laziness etc. Delegate as much as you can. Learn how to manage information overload. Is there any senior employee in today’s working world not facing this challenge?
  • Planning in advance and being organized also help boost your productivity. If you are proactive in your approach you tend to be more efficient. The reactive and crisis approach to issues in the workplace breeds inefficiency.
  • Schedule your priorities by putting first things first. Your failure in this aspect can always earn for you rebukes. If you have ever worked with people who never get this right then you know what I’m meaning, don’t you?
  • What about your workstation? Does it enable you to be more productive? The physical organization and arrangement of your workstation affects your productivity. Additionally, the availability of vital resources such as equipment, reference material, appropriate technology etc can increase your productivity. Haven’t you interfaced with people who always blame the tools? If you don’t have the right tools then start by addressing that problem.
  • If you are action oriented you can increase your productivity. You should avoid deferring issues. It is said that procrastination is opportunity’s assassin. Why not develop your personal execution culture and deploy it always while working?
  • Now, people you work with can also determine your productivity. Build excellent relationships and learn how to deal with people. This boosts your morale and improves your productivity. A word of caution however – avoid toxic people and time wasters. Be assertive and you will eliminate the negative elements. If you fear people you cannot improve your productivity, can you?
  • You can also improve your productivity through balanced living. You should address aspects of health and attitude. Balanced living can awaken the high productivity giant within you. Take care of the physical, mental, emotional and spiritual aspects of life. You should learn to re-energize through approaches such as relaxation and stress management. These approaches also help avoid job burnout.

Now, if you are not yet making use of all the above tactics then you need to start right away. Don’t you think so? You don’t need to wait any longer.

Improve Personal Productivity by Knowing Yourself Well

How do we improve personal productivity at work? Recall that personal productivity is an equation of Me, You and Situation? We want to work on the Me factor. Personal productivity starts from the individual’s awareness or as we term it Personal Awareness. Personal Awareness is based on how our mental model works. Your mental model setups mental boundaries, predict the outcome or process of work. Our personal awareness (surrounding the Me) can be characterized into four quadrants.

“I know what I can do” – The most preferred quadrant. Individuals of this quadrant know what they are doing. Know who, what, where, when and how they can do to achieve their objectives. Usually they are confident individuals that are able to predict the outcome.

“I know what I cannot do” – Usually paired together with individuals of “I know what I can do”; Individuals are conscious of their limit of their abilities. This is important as they can identify which type of work is suitable for them and which are above their abilities.

“I do not know what I can do” – Individuals fail to recognize their fullest potential. Their superiors may have identified their untapped potentials but always stumble with the unwillingness of the individual to unleash them. Usually these individuals are resistance to change.

“I do not know what I cannot do” – Ignorance is not a blessing here. Individuals that fall into this quadrant are usually ignorant and over-confident. They fail to see what they can’t perform and usually get themselves into trouble.

Personal productivity starts from understanding your personal awareness. In the four quadrants, by knowing where you are, you can estimate your effort in a task, the time frame committed, the boundaries you are working in, or even further improve personal productivity. Personal productivity is not merely the personal aspect but it can also be achieved at the situational aspect where for example, you are aware of how much effort is required in performing a certain task in a particular situation.

Of course, there is no one straight cut to a specific quadrant. There can be combinations of quadrant and they can deviate in different situations. Now look back the past events that happened at work. Which of the quadrants do you feel you best relate to in how you are aware of yourself and the situation? Were you able to identify that you were able to optimize personal productivity if you were being more aware of yourself or the situation? Have a thought about it! 😉

5 Ways to Boost Your Personal Productivity

For anyone with a lot of drive and ambition finding ways to improve upon their personal productivity would be of great value to them. In an age where we seem to be required to get more done and in less time the need to increase productivity is even greater. Our lives continue to roll out challenges that can only be met by stepping up our own personal performance. To continue to meet these challenges in a successful fashion therefore will require assistance that can only come from within. These improvements we seek would have to start with certain behavioral modifications.

Let’s look at 5 ways for increasing productivity in our busy lives by tapping into our own inner resources.

Maintain a Positive Attitude

In the pursuit of any chosen objectives always hang onto the mindset that you can and will complete or accomplish your goals successfully. This will help you maintain your drive and an upbeat attitude.

Don’t Procrastinate

Thinking about it is not doing it. Take the necessary actions you need to actually get the job done. The more you ponder an undertaking the more challenging in may become in your mind. This can easily lead to self doubt on your part making your efforts seem all the more difficult or even futile. Just do it!

View Yourself through the Eyes of Others

Your critics are often your best source of self-growth. It is good to have a healthy self esteem however this perception can sometimes hinder our progress in certain endeavors. The need to look outside ourselves and view how the world perceives us is a reality check that everyone needs to take from time to time.

Simply Walk the Walk

Let others brag about their ideas and accomplishments while you quietly go about establishing and achieving your goals. You’ll be more productive and admired this way.

Be Proactive

Don’t always follow the crowd if your instincts are telling you there is a better way to accomplish something. Taking the initiative and possessing the self confidence to ‘blaze a new trail’ is a great way to experience personal growth. In addition it is the only way to determine if your idea will work or not.

As you can see the means do exist for us to increase our personal productivity by calling upon certain inner strengths and disciplines. By slightly rearranging your thinking and attitude you can make significant gains in your own personal performance. Your ability to increase productivity will come from your willingness to exercise these inner strengths and adopt them as your new norm. By modifying your behavior and attitude following the suggestions we discussed above increasing productivity should not be very difficult for you. The inner peace that you will likely experience as a result should help keep you calm and rested to meet the challenges of the fast paced world in which we live.