Defining Personal Productivity

For me, personal productivity means the ability to deliver results when needed, may it be something to your boss or for yourself. Furthermore, the results should be achieved without too much negative stress. How often have you achieved this? Most of us have been truly productive quite seldom. I think that this is something that can be developed, by learning a specific set of six crucial skills. I’ll run them down for you below.

Learning is important for personal productivity. Just think about all the new stuff and things we need to learn, only to keep functioning. If nothing else, the user interface of Facebook has suddenly changed, and you have to learn that all again. Ways to learn more easily include faster reading, using mind maps, and for the more advanced also mnemonics (the art of memory tricks).

Organization skills are also very important, as we are constantly overflowed with new things, papers, and information. Some things we should keep and store, others we should immediately get rid of, or they will just increase the amount of clutter lying around. Personal organization methods can really come handy at such situations. Just think what it means to your productivity,when you manage to find that receipt from 2 months ago within 30 seconds of the situation when you need them.

I see time management as a sub skill to personal productivity. With time management, we refer to the art of keeping your calendar in order, and managing task and email. Good time management also means minimizing the time used for procrastination.

In order to get results, we also have to keep fit mentally. Stress will wear you down, if you are not careful. Luckily there exists practices like mediation, but doing sports and meting friends will do as well. The point is, however, this: even in the most hectic work situations, keep calm. With a stable mind, everything is easier, which leads to increased productivity.

One interesting area is creativity. Our work today if filled with problems, and basically we all get paid for solving them. Can you imagine that there actually exists dozens of small tools to help you on that area? Having creativity handy when you need it, will help you finish that presentation your boss is waiting for, making you both happy. Your boss gets his fast delivery, and you can go home earlier.

Last but not least we have decision making. We all know people who cannot make even the smallest decision, they simply don’t have the guts to do it. What do I say again? There exists tools to help you.

Putting in some effort and studying even little in the areas above will help your personal productivity.

Apply the 80/20 Rule and Watch Your Personal Productivity Soar

Before we can apply the 80/20 rule, we need a clear picture of what it actually is and a basic idea of where it originated.

In the early 1900’s, Italian economist Vilfredo Pareto observed that twenty percent of the people in Italy owned eighty percent of the wealth. Over 30 years later, Dr. Joseph M. Juran, who worked in the field of Quality Management in the United States, recognized a similar occurrence, namely, that many things in life are unevenly distributed.

He referred to this trend as Pareto’s 80/20 Principle, which is otherwise known as the 80/20 rule. Basically this means that a small percentage (roughly 20%) of the overall activity yields a larger percentage (roughly 80%) of the result.

Applying the 80/20 rule to your personal productivity will help you to prioritize your work from most important to least important and then to budget your time accordingly. To make prioritizing your tasks a bit easier, estimate the amount of time you will need to complete each task. You will be more productive if you focus on completing the most important tasks first and if you finish time-sensitive projects before tackling other tasks.

One survey revealed that while people spend 60 hours a week in their offices, they do less than 20 hours of actual work. Applying the 80/20 rule, using the aforementioned suggestions, could send the average office-worker soaring to employee of the month in no time flat!

With your priorities set and a definite plan in place as to what work you need to complete and the time-frame you have to complete it, you are well on your way to improved personal productivity. Again, the 80/20 rule suggests that in a small amount time you can be very productive. Therefore, beware of becoming side-tracked by non-essential intruders like procrastination.

Keep in mind the old adage, “why put off tomorrow what you can do today!” Also, be mindful that in the course of a day, unexpected things do come up and require our time. However, this is usually the exception and not the rule. If you really want your productivity to soar, stay focused on the goal of completing your tasks on-time!

Now that you know where you want to be, it’s a good time to ask yourself where you are now in relation to reaching your goal. Are you already in the 20% of efficient, productive workers, are you in the 80% of not-so-productive workers, or are you somewhere in-between?

What does your annual or quarterly review reveal about your personal productivity? What do your peer reviews show? Regardless of your current standing, take an honest look at the work you’ve done lately. You may not need a full overhaul of your work habits but instead you may just need to fine-tune a few areas.

Don’t hesitate. Why not start today? Apply the 80/20 rule at work and even at home and just watch your personal productivity soar!

Personal Productivity Tips – A Super-Optimized Personal Productivity System

In a digital world, productivity is our number one priority. With today’s internet professionals no longer being plagued by inefficient hourly work and set office hours, the burden of working hard is now entirely on us.

As such, we’re presented with two opportunities.

The first is to work at the slow and steady office pace and see our net pay massively decrease. The second is to work at the maximum possible speed, use selective productivity tricks and work-style changes, and earn an income that’s proportionally greater than it ever was before.

The only way to achieve this ideal work goal is to invest some time in a personal productivity system.

Your system doesn’t have to be ultra-optimized or scientifically backed, it just has to be something that works well for you.

Whether that means shaving a couple of hours off your daily work period and making up for it with an increase in work intensity or spending more time each day on learning and research doesn’t matter.

What matters is that you see some big benefits from it. Craft your personal productivity system around your goals, not around the desired results of other people. If you want to devote some time each day to reading, shape your work around times that allow you to read when you want to.

It’s important to remember that productivity isn’t about minimizing the time that you spend on your work. Great productivity is about creating a work system that allows you to live the life that you want. That’s what a personal productivity system is all about.

Create your system to work around what you love doing, maximize the output of what’s most important to you, and allow you to balance your workload and your lifestyle to the degree that you need.

Don’t ever think that you need a personal productivity system built for someone else. Just build it for yourself.